Harvard University: Faculty of Arts and Sciences

Harvard University: Faculty of Arts and Sciences (13 Feb 2008)



The Faculty of Arts and Sciences of Harvard University is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, the Faculty adopts the following policy: Each Faculty member grants to the President and Fellows of Harvard College permission to make available his or her scholarly articles and to exercise the copyright in those articles. In legal terms, the permission granted by each Faculty member is a nonexclusive, irrevocable, paid-up, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, and to authorize others to do the same, provided that the articles are not sold for a profit. The policy will apply to all scholarly articles written while the person is a member of the Faculty except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. The Dean or the Dean's designate will waive application of the policy for a particular article upon written request by a Faculty member explaining the need.

To assist the University in distributing the articles, each Faculty member will provide an electronic copy of the final version of the article at no charge to the appropriate representative of the Provost's Office in an appropriate format (such as PDF) specified by the Provost's Office.

The Provost's Office may make the article available to the public in an open-access repository. The Office of the Dean will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the Faculty from time to time. The policy will be reviewed after three years and a report presented to the Faculty.

The Harvard Office for Scholarly Communication has updated two of the FAQs on the university's OA mandates.

From the Policy Guide:
If possible, you should deposit the author’s final manuscript of your article in the DASH repository whether or not you included the addendum or the publisher accepted it. Even if you had the license waived, you should still deposit the article; it can be made available immediately or after a delay or kept “dark” depending on the publication agreement. [emphasis added]

From the Policy FAQ:

What do I have to do to comply with this policy?

Here is the one-line answer: ADDENDUM or WAIVER but in any case DEPOSIT....

Whether or not you included the addendum or the publisher accepted it, you should always deposit the author's final version of your article in the DASH repository....

From the Procedural FAQ:

Should I include my article in the Harvard repository even if I have gotten a waiver for it?

Yes. The repository accepts not only articles covered by the license granted to Harvard under the FAS policy, but also articles not covered by the license but for which the publisher grants, or the author has otherwise secured, sufficient rights. Even if you take a waiver, the publisher's agreement may provide, or you may be able to negotiate, sufficient rights to allow copies of your article to be made publicly available in the Harvard repository. The publisher may ask that certain conditions be met, some of which the repository can accommodate (for example, an embargo period during which the article will the article will not be made publicly available)....

PDF (Harvard Open Access Policy Guidelines)
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Contributed by Harnad, Stevan

MANDATE TYPE: Sub-Institutional Mandate
Depositing User: Tim Brody
Date Deposited: 13 Feb 2008 11:38
Last Modified: 07 Oct 2011 12:20

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