Queensland University of Technology

Queensland University of Technology (25 Feb 2004)

MANDATE URL and TEXT

QUT ePrints repository for research output

[ID/OA Immediate-Deposit/Optional-Access Mandate]

QUT staff and postgraduate students produce research and scholarly output as a contribution to their discipline and/or as part of scholarly discourse. A significant proportion of this is intended for publication for the general purpose of recognition and impact. The following policy applies to this process, only where such output is not intended for commercialisation or individual royalty payment or revenue for the author or QUT. In effect it applies to the corpus of refereed research literature, conference papers, selected creative works and other non-refereed output, including research data, as contributed by QUT to the outside world.

Policy

Material which represents the total publicly available research and scholarly output of the University is to be located in the QUT ePrints institutional repository, subject to the exclusions noted below. In this way it contributes to a growing international corpus of refereed and other research literature available on open access, a process occurring in universities worldwide.

The following materials must be included in QUT ePrints:

-- refereed research articles and conference papers (author's accepted manuscript) at the post-peer review stage
-- digital theses submitted by research higher degree candidates via the Research Students Centre (see F/1.10 Library treatment of theses).

The following materials may be included in QUT ePrints:

-- refereed research articles and conference papers (authors' submitted manuscript) with corrigenda added following peer review if necessary
-- books and book chapters
-- un-refereed research literature, conference contributions, chapters in proceedings (the accepted draft)
-- creative works with a research component
-- descriptions of research data and datasets.

Materials to be commercialised, or which contain confidential material, or where the promulgation would infringe a legal commitment by the University and/or the author, will not be included in QUT ePrints. Materials will be organised in QUT ePrints according to the same categories used for the reporting of research to DIISR (see Office of Research website ).

QUT's preference is to make materials available at the time of publication. Requests for embargos of more than twelve months must be referred to the Deputy Vice-Chancellor (Technology, Information and Learning Support).

Roles and responsibilities

Authors and researchers are responsible for uploading materials to QUT ePrints. Where authors or researchers maintain staff profiles or personal web pages, links should be provided to the article or document which has been submitted to QUT ePrints. The QUT Library is responsible for managing QUT ePrints.

Reporting

The Director, Library Services reports annually, through the Deputy Vice-Chancellor (Technology, Information and Learning Support), to University Research and Innovation Committee and the Office of Research on the status of QUT ePrints.

Operational guidelines

Guidelines for depositing research outputs into QUT ePrints are available from the QUT Library. Guidance on Copyright arrangements and standards for publishers is available from the University Copyright Officer.

Supplementary Notes:

1. QUT library does not offer a proxy deposit service. Authors or their designees deposit for themselves. However, the Library does offer a mediated deposit service to new ‘capacity-building appointments’ to assist in the creation of records for their pre-QUT publications.  These academics often have a large number of publications when they arrive at QUT so individual record creation would be very time-consuming.  It is more efficient to ingest the bibliographic information from one or more databases and then solicit full-text manuscripts.   

2. The ‘request copy’ button plays an important role at QUT.  In all our communications with  academics we stress the importance of depositing the accepted manuscript in QUT ePrints as this means we can guarantee people can access the paper via the download-able file or via the ‘Request copy’ button.  

3. The phrase “subject to the exclusions noted” refers only to outputs which cannot legally be deposited in QUT ePrints, ie a tiny minority. The QUT mandate applies to everything that would be publishable in a journal.

Modification History

26.09.03 New policy (endorsed by University Research and Development Committee) - effective from 01.01.2004
24.03.06 Revised policy (endorsed by University Research and Innovation Committee 01.03.06)
18.09.09 Policy revised and renamed
Approval Authority: University Academic Board
07.10.10 Revised due to the removal of Australasian Digital Theses (ADT)
Date of Next Review: 01/09/2012

Other (QUT ID/OA mandate) Download (22Kb)

Contributed by Cochrane, Tom (Deputy Vice-Chancellor (Technology, Information and Learning Support))

MANDATE TYPE:	Institutional Mandate
REPOSITORY URL(s):	http://eprints.qut.edu.au/
Depositing User:	Tim Brody
Date Deposited:	25 Feb 2004 00:59
Last Modified:	02 Dec 2011 13:14
URI:	http://roarmap.eprints.org/id/eprint/4

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